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ILLUSTRATIVE SCENARIOS, NOT CUSTOMER CASE STUDIES

Branded merchandise: compare suppliers on one consistent brief

How product, logo, packaging and timing can be put into one RFQ before building an evidence-based supplier comparison.

This does not represent a real customer record. Suppliers, quantities, models and results in these examples are placeholders. A live project gets a new record based on its products, suppliers, destination and agreed responsibilities.

Assumed requirement

  • The buyer provides product references, logo artwork, estimated quantity, destination and required timing.
  • No supplier is selected. Material, printing, packing and acceptance criteria remain to be confirmed.

Working steps

  1. 01

    Create an RFQ version

    Record application, material, size, colour, printing, packing, quantity and destination, separating mandatory and optional points.

  2. 02

    Normalise quotation scope

    Capture unit price, tooling, sample, packing, minimum quantity, payment milestones, lead time and exclusions.

  3. 03

    Check entity and sample

    Compare quotation, contract and payee entities. Arrange samples for shortlisted options and log the approved version and changes.

  4. 04

    Prepare the decision record

    Put differences, evidence, open questions and risks in one matrix for the buyer’s decision.

Example deliverables

  • Purchasing brief and RFQ version log
  • Supplier and quotation comparison
  • Sample approval and correction list
  • Pre-order open-issues register

Limits and confirmations

  • Entity registration is a starting check; it does not prove capacity, quality or delivery.
  • Trademark use, labelling and destination compliance remain subject to buyer and qualified adviser confirmation.

Supplier comparison template

A live document adds sources, dates and attachment IDs. This table shows the field structure only.

Comparison fieldSupplier ASupplier BEvidence needed
Legal entity[registered name][registered name]Registry result and quotation
Product and material[itemised][itemised]Specification and material statement
Price scope[unit/tooling/packing][unit/tooling/packing]Formal quote and exclusions
Sample and production[dates/conditions][dates/conditions]Written schedule
Open items[question list][question list]Owner and response date